Company secretarial
Roles and Duties of Company Secretary in Malaysia
Every company being registered as Private Limited (Sdn.Bhd.) owned by local Malaysians or foreigners required the appointment of a minimum of one Company Secretary. Secretaries are licensed by Suruhanjaya Syarikat Malaysia, price depends on the jobs and services offered. The roles and duties of Company Secretary in Malaysia are clearly defined in Secretary Association with their licenses are also governed and regulated by the Company Commission of Malaysia.
The roles and duties of Company Secretary in Malaysia is as follows:-
Compliance with Statutory Requirements
Company Secretary is to assist your Company (Sdn. Bhd.), acting as the official liaison party for your company to communicate, preparation and submission of Statutory Returns with the Companies Commission of Malaysia in compliance with Statutory Requirements under Malaysia’s Companies Act,2016.
Meetings/Preparation of Resolutions by Company Secretarial
HS TEOH & CO shall act as the company secretary of your company in accordance with Section 139 of the Companies Act 2016. As an officer of the Company, we shall assist the directors in respect of the following matters:
1.To comply with the statutory requirements under the memorandum and articles of association of the Company and to advise on the provisions contained therein.
2.To ensure that the statutory registers required to be kept under the Companies Act are properly kept and updated within the statutory periods.
3.To ensure that all returns and documents required to be lodged with the Suruhanjaya Syarikat Malaysia are properly prepared and lodged within the deadlines.
4.To prepare board resolution, organize and attend and record company meetings.
5.To supervise the company share capital, generally, including the preparation of allotment letters, issuance of share certificates and handling of share transfers.
6.To ensure that the company books of accounts are properly kept in accordance with the Companies Act and that the annual returns, audited financial statements and reports are prepared in the form and within the statutory deadlines.
Our monthly professional fee for corporate secretarial ranging from RM80.00 to RM100 per month.
Every company being registered as Private Limited (Sdn.Bhd.) owned by local Malaysians or foreigners required the appointment of a minimum of one Company Secretary. Secretaries are licensed by Suruhanjaya Syarikat Malaysia, price depends on the jobs and services offered. The roles and duties of Company Secretary in Malaysia are clearly defined in Secretary Association with their licenses are also governed and regulated by the Company Commission of Malaysia.
The roles and duties of Company Secretary in Malaysia is as follows:-
Compliance with Statutory Requirements
Company Secretary is to assist your Company (Sdn. Bhd.), acting as the official liaison party for your company to communicate, preparation and submission of Statutory Returns with the Companies Commission of Malaysia in compliance with Statutory Requirements under Malaysia’s Companies Act,2016.
Meetings/Preparation of Resolutions by Company Secretarial
- Attending to any of your Board Members at our office and giving general advice on company secretarial matters as and when required
- Preparation of resolutions by way of circular resolutions as and when required by your Board or Members
- Attendance at Board meetings / General Meetings; and
- Preparation and filing of Annual Returns of your Company to the Companies Commission of Malaysia.
- General advisory services on company secretarial matters to ensure that all the secretarial records are properly maintained and that your Company complies with all requirements under the Companies Act, 2016; and
- Generally, advising you on the provisions of the Companies Act, 2016.
- Alteration of Memorandum and Articles of Association i.e. change of object clauses and articles, change of share capital and change of name;
- Transfer of shares, splitting of shares certificate and issuance of duplicate share certificates
- Allotment of Shares, Rights/Bonus Issue and Declaration of Dividend
- Company searches
- Certification of documents by the Secretary
- Attendance at Board Meetings, Annual/Adjourned Annual General Meetings and Extraordinary General Meetings
- Protracted advisory services which may or may not entail extensive research and consultation; and
- Preparation of documents, statutory documents, instruments other than those required under the Companies Act, 2016.
HS TEOH & CO shall act as the company secretary of your company in accordance with Section 139 of the Companies Act 2016. As an officer of the Company, we shall assist the directors in respect of the following matters:
1.To comply with the statutory requirements under the memorandum and articles of association of the Company and to advise on the provisions contained therein.
2.To ensure that the statutory registers required to be kept under the Companies Act are properly kept and updated within the statutory periods.
3.To ensure that all returns and documents required to be lodged with the Suruhanjaya Syarikat Malaysia are properly prepared and lodged within the deadlines.
4.To prepare board resolution, organize and attend and record company meetings.
5.To supervise the company share capital, generally, including the preparation of allotment letters, issuance of share certificates and handling of share transfers.
6.To ensure that the company books of accounts are properly kept in accordance with the Companies Act and that the annual returns, audited financial statements and reports are prepared in the form and within the statutory deadlines.
Our monthly professional fee for corporate secretarial ranging from RM80.00 to RM100 per month.
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